![]() Admin users simply type in the email of the employees they wish to invite, and an invitation is sent.įor those doing business internationally, Abacus supports multi-currency, with the product automatically converting any expense incurred outside the U.S. Product users are invited by the administrator to access Abacus. The intent behind this technology is to replace the standard expense report, with a model that processes expenses immediately, handles instant expense approvals, with subsequent reimbursement completed in minutes. Abacus uses auto-categorization, receipt data and other information (such as CRM data and geo-location) to automatically create expenses in real time. Receipts can also be emailed, with each user assigned a personal email address to which he or she can submit all receipts. Once a receipt is received, it is automatically converted into a PDF file. Users can easily manage receipts by simply snapping a photo of the receipt and uploading it directly to Abacus. Abacus offers two product versions: Starter, which is designed for businesses with fewer than 50 employees submitting expenses, and Professional, which is for businesses with a higher volume of expenses submitted monthly.Ībacus can be accessed online from any browser, or by using a mobile device, including iOS and Android smartphones and tablets. ![]() To verify whether an expense is awaiting final approval, you can view the "Progress" path in the expense's details.From the 2017 reviews of Expense Management systems and apps.Ībacus is an automated expense reporting system well-suited for small to mid-sized businesses. Please Note: As an admin, you can only split an expense if it is NOT awaiting final approval, meaning that it has not received approval from all other reviewers yet. When viewing the details of each newly split expense, you can quickly view other split portions by selecting its itemizations: After an expense is split, each portion will be created as an individual expense to replace the original expense. Splitting an expense will allow you to adjust the amounts, categories, notes, team/expense fields, and dates (reimbursable expenses only) for each portion of the split expense. After selecting the expense for review, click the Split button in the expense details. Managers and reviewers can split any reimbursable expense or transaction awaiting their approval. How to Split an Expense Sent to you for Approval If you have already submitted an expense and would like to go back and split it, you can do so by clicking into the expense and selecting the three dots in the lower right corner and choosing the "Split Expense" option. Abacus will evenly divide the expense amount by the number of splits by default, but you can adjust the amount of each individual split. When submitting an expense using the Abacus mobile application, you will see the option to split an expense in the lower right corner. Split your Expense when using the iOS or Android Mobile Apps ![]() Edit the amounts based on cost of each item and apply the appropriate notes, categories, and expense fields.ĥ. This will automatically break out the total into two even amounts. ![]() Click the more actions menu and select Edit.Ĥ. Locate the expense you would like to split on the Pending Review tab of the Reimbursable Expenses page or on the Pending Submission or Submitted tabs of the Transactions page.Ģ. To split an expense after it has been submitted:ġ. If you need to split an expense that has been fully approved, Administrators can reach out to the Abacus support team to have the approval reversed. Please Note: You can split an expense any time before it reaches final approval following the steps below. You can also split an expense any time before it reaches final approval. Once the expense is submitted, it will automatically be broken out into two individual expenses with the same receipt image. If you need to split into more than two expenses, click + Add Split.Edit the amounts based on cost of each item and apply the appropriate notes, categories, and expense fields. If you need to submit a returned expense, you must first resubmit the expense as it is and then immediately click on the edit option to split and save it.Ģ. Please Note: You will not have the option to split an expense that has been returned when you go through the Edit & Resubmit process. When submitting your expense, click Split / Itemize at the bottom of the expense submission form. Split your Expense when using the Web Browser Split When Submittingġ. The meals could also need to be coded separately by client, or given a different note to add context to the meal. If you have a bill or receipt that includes multiple items to expense, you may need to split the expense into parts in order to properly categorize each item.Ī common example is a hotel bill that includes lodging and meals, where each item needs to be categorized separately.
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